Third Edition
2006 – 2007
ARCHDIOCESAN CYO MISSION
STATEMENT
The Catholic Youth Organization is a parish-
based program which provides opportunities
for youth to grow in faith and understanding
of their Church through involvement in
parish, regional and Archdiocesan life.
The Catholic Youth Organization's five-
phase approach to youth ministry – athletic,
social, cultural, service and spiritual – is a
model of youth ministry, which involves
youth from grades kindergarten though
twelve in youth-related activities and
programs.
Through a total youth ministry concept, the
Catholic Youth Organization collaborates on
all the youth-related programs offered by
the parish. The emphasis of the Catholic
Youth Organization is to enable and
empower youth to become responsible
participants in their faith community.
CYO Sports Program
Governing Rules and Regulations
The St. Thomas Aquinas CYO Executive
Board shall consist of:
- Priest Moderator
- President
- Vice-President
- Treasurer
- Secretary
- Spiritual Director
- Athletic Director
The St. Thomas Aquinas CYO Non-
Executive Board shall consist of:
- Basketball Commissioner
- Soccer Commissioner
- Track Commissioner
Responsibilities of Board Members are as follows:
1)Priest Moderator
Presides over all meetings and parish programs
Has final authority on all athletic programs
Has veto power on all Board recommendations
Has final tie breaking vote
2)President
Responsible for obtaining Youth Ministry Charter
Reports to Priest Moderator of St. Thomas Aquinas
Propagates information to CYO Board
Secures dates and announcements for meetings,
deadlines, etc.
Completes applications for use of Township facilities
(gyms and fields)
Secures updated Insurance Forms from Archdiocese
Schedules pictures for each sport
Creates monthly Newsletter
Organizes CYO mass
3)Vice-President
Fulfills President's position when President is unavailable
Handles all aspects of fund raising events
Secures permission for fund raisers
Responsible for handing out and collecting equipment
from coaches
Keeps steps clean to basement
Maintains storage closet in basement gym
4)Treasurer
Handles all monies
Keeps accurate records
Disburses funds approved by Board
Sets budget guidelines
Provides updated report and monthly meetings
Orders uniforms
5)Secretary
Keeps minutes from each monthly meeting
Keeps attendance
Read minutes from previous meeting to receive approval
from Board
6)Athletic Director
Oversees Sports Commissioners
Attends Monthly Athletic Director meetings
Reports back to Commissioners and Board on all
Regional business
Recruits coaches
Reviews all rosters and registrations for accuracy
Schedules referees for soccer (K to 4th)
Schedules court/field availability for practice and games
Coach's orientation
Reports complaints and decisions to Board for approval
7)Commissioners
Secures all gyms and fields from President
Secures equipment from Vice-President
Appoints assistant commissioner (not part of board)
Reports to Athletic Director
Call into league commissioner region scores and team
standings
Attends region meetings pertaining to their assigned sport
Prepares rosters for Athletic Director
8)Spiritual Director
Work with Jr. CYO Board
Directs Board with Community and Church Functions
JUNIOR CYO BOARD
A Junior CYO Board will be established.
This Board will consist of:
President, Vice-President, Secretary and Social director
They will be in 5th grade or higher
The Board will be voted in by their peers
They will follow St. Thomas Aquinas Rules and By-Laws
GOVERNING RULES
Elections
Executive Boards:
- Each year, two positions will be filled for the Executive
Board
- Each position's term allows two years
- Elections will be held in March
Non-Executive Board
- Voting will be done yearly
- No term limit
Nominations
- Must be an active member to be nominated
- Nominations will be in February
Voting in Elections
Right to vote
- Must be an active member
- Must attend 4 out of 8 meetings to vote for
Officer Elections
Official ballots will be handed out to all active
members
Voting will take place the last Tuesday in March
Voting Issues
- Issues before the Board will be voted on and the Board
will have final vote
- On tied votes, the Priest Moderator will have tie-
breaking vote
- Once an issue is voted and accepted, it cannot be
changed unless new factors which can change the
outcome are present, at which time a new vote can be
called
Membership in St. Thomas Aquinas CYO
Active Member
- Attends 4 out of 8 meetings
- Two coaches from each team will be
considered active
ORDER OF BUSINESS
- Meeting called to order (by President)
- Prayer by Priest Moderator
- Roll Call of Board (by Secretary)
- Minutes read from previous meeting (by Secretary)
- Treasurer's Report
- Old Business
- New Business
- End with Prayer
All meetings will be held the last Thursday of each month,
except for December, June, July and August
If a meeting is cancelled, all members must be notified in
advance
All members must conduct themselves in a Christian and
professional manner
Any member, who does not conduct himself or herself in a
Christian manner, will be asked to leave the meeting.
GENERAL RULES AND REGULATIONS
All children playing a sport will be charged a fee.
Each sport will have a set fee at the beginning of the season
No member of CYO may profit personally or professionally
as a result of St. Thomas CYO
All gifts received must be turned over to the treasurer to be
recorded and put to use to help CYO in a fitting manner
CYO will pay for one tournament per sport per year.
_______________________ _______________________
Date Seal Pastor Signature